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Do you need to hire a party coordinator? Things to look for before you hire

By Charles Hopkins Published 04/7/2006 | Social Issues

Normally, if its a house party people tend to do all the work themselves and seldom go out to hire party coordinators. But this practice is also changing. Party coordinators are not only being hired for corporate events or wedding parties but also for small home parties, Christmas parties and even family picnics. 

With the professional life increasingly eating up into your free hours, it does make sense to outsource your work to event management companies. It saves you a lot of headaches and labor. All you can now concentrate on is enjoying the party with your guests. 

While hiring a party coordinator first decide on what sort of service would you be looking for. You have to have a clear idea of what the party should be like and what are the services you expect from the coordinator. There are event management companies that will provide you only with a detailed plan as to how to go about your party while all the work has to be done by you. This facility suits for those who have the time but is bit unsure about their planning aptitude. But most people while hiring a party coordinator expects not only to device a complete plan for the party but also to implement the same. And the better coordinators take care of everything from music and decorations to parking attendants and award ceremonies. So if you get the right coordinator things will flow so smoothly that you would hardly have to bother about anything. 

Before you actually go looking for a coordinator make a list of all the responsibilities you would expect your coordinator to assume. This list should be well thought out and make no compromise. If you leave out anything at this point it will not be very easy to convince the coordinator to incorporate a new idea later. And even if he agrees you might have to dish out a premium price for it. Also remember to have a definite idea about your budget for the party. Coordinators are experts in making the most of your money if you are going for a less expensive party. They can also be lavish if you want them to be. 

Once you meet a coordinator, clear out all the doubts you might have. Ask him as many questions as you want to. Remember you are hiring a professional and so you have the right as to how your money will be put into use. Once you are through with the question answer session do ask for references from him. A good word from previous clients would help you to be more convinced about your coordinators abilities. If a coordinator refuses to provide any references it is better for you to look for some other coordinator. 

Once you have decided on a particular coordinator the next thing you should discuss with him is the method of payment. Get a definite idea about issues such as the schedule of payment and the fees in case of cancellation. Also find out what happens in case you are not satisfied with the service. 

Stay away from those companies that subcontract your assignment to some other vendor. This would only mean that you pay twice for the same service. It would make much more sense to get in touch with the vendor directly than go to him through the event management company.